Brookwood 167

Brookwood School District 167


general personnel

Personal Technology and Social Media; Usage and Conduct


Includes – Means “includes without limitation” or “includes, but is not limited to.”

Social Media – Media for social interaction, using highly accessible communication techniques through the use of web-based and mobile technologies to turn communication into interactive dialogue. This includes Facebook, LinkedIn, MySpace, Twitter, and YouTube.

Personal Technology – Any device that is not owned or leased by the District or otherwise authorized for District use and: (1) transmits sounds, images, text, messages, videos, or electronic information, (2) electronically records, plays, or stores information, or (3) accesses the Internet, or private communication or information networks. This includes smartphones such as BlackBerry®, Android®, iPhone®, and other devices, such as, iPads® and iPods®.

Usage and Conduct

All District employees who use personal technology and social media shall:
  1. Adhere to the high standards for appropriate school relationships in policy 5:120, Ethics and Conduct at all times, regardless of the ever-changing social media and personal technology platforms available. This includes District employees posting images or private information about themselves or others in a manner readily accessible to students and other employees that is inappropriate as defined by policy 5:20, Workplace Harassment Prohibited; 5:120, Ethics and Conduct; 6:235, Access to Electronic Networks; 7:20, Harassment of Students Prohibited; and the Ill. Code of Educator Ethics, 23 Ill Admin Code §22.20.

  2. Choose a District-provided or supported method whenever possible to communicate with students and their parents/guardians. Specifically, do not text, call, or email students using personal technology and do not use District-provided media to communicate with students and their parents/guardians regarding school matters.

  3. Not interfere with or disrupt the educational or working environment, or the delivery of education or educational support services.

  4. Comply with policy 5:130, Responsibilities Concerning Internal Information. Do not use personal technology or social media to share, publish, or transmit information about or images of students without proper approval. Do not post or publish information, anecdotes, or images of District events, including of other staff members, on social media sites without express or implied approval or except where the staff member has a legal right to convey the information, anecdote, or image in such a manner.

  5. Refrain from using the District’s logos without permission and follow Board policy 5:170, Copyright, and all District copyright compliance procedures.

  6. Use personal technology and social media for personal purposes only during non-work times or hours. Any duty-free use must occur during times and places that the use will not interfere with job duties or otherwise be disruptive to the school environment or its operation.

  7. Not represent oneself as speaking on behalf of the District or Board of Education; when identifying oneself by relationship to the District, expressly disclaim District or school endorsement of the remarks made. Communications to and from Board members must be in compliance with Board Policy 2:140.

  8. Assume all risks associated with the use of personal technology and social media at school or school-sponsored activities, including students’ viewing of inappropriate Internet materials through the District employee’s personal technology or social media. The Board expressly disclaims any responsibility for imposing content filters, blocking lists, or monitoring of its employees’ personal technology and social media.

  9. Be subject to remedial and any other appropriate disciplinary action for violations of this policy ranging from prohibiting the employee from possessing or using any personal technology or social media at school to dismissal and/or indemnification of the District for any losses, costs, or damages, including reasonable attorney fees, incurred by the District relating to, or arising out of, any violation of this policy.
The Superintendent shall:
  1. Inform District employees about this policy during the in-service on educator ethics, teacher-student conduct, and school employee-student conduct required by Board policy 5:120, Ethics and Conduct.
  2. Direct Building Principals to annually:
    1. Provide their building staff with a copy of this policy.
    2. Inform their building staff about the importance of maintaining high standards in their school relationships.
    3. Remind their building staff that those who violate this policy will be subject to remedial and any other appropriate disciplinary action up to and including dismissal.

  1. Build awareness of this policy with students, parents, and the community.

  2. Ensure that no one for the District, or on its behalf, requests of an employee or applicant access in any manner to his or her social networking website or requests passwords to such sites.

  3. Periodically review this policy and any procedures with District employee representatives and electronic network system administrator(s) and present proposed changes to the Board.


105 ILCS 5/21B-75 and 5/21B-80.
Ill. Human Rights Act, 775 ILCS 5/5A-102.
Code of Ethics for Ill. Educators, 23 Ill.Admin.Code §22.20.
Garcetti v. Ceballos, 547 U.S. 410 (2006).
Pickering v. High School Dist. 205, 391 U.S. 563 (1968).
Mayer v. Monroe County Community School Corp., 474 F.3d 477 (7th Cir. 2007).


5:20 (Workplace Harassment Prohibited), 5:30 (Hiring Process and Criteria),5:120 (Ethics and Conduct), 5:130 (Responsibilities Concerning Internal Information), 5:150 (Personnel Records), 5:170 (Copyright), 5:200 (Terms and Conditions of Employment and Dismissal), 6:235 (Access to Electronic Networks), 7:20 (Harassment of Students Prohibited), 7:340 (Student Records)


March 18, 2013

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