Brookwood 167




The Board of Education of Brookwood School District No. 167 (“Board”) is soliciting Statements of Qualifications from qualified firms to provide comprehensive architectural services to assist the Board in health life safety reviews and facility planning for its current schools. The firm selected shall have the primary responsibility as the architect of record.

This RFQ is not an Invitation for Bid.  Responses will be evaluated on the basis of the relative merits of the qualifications. There will be no public opening and reading of responses.

RFQ Submission

RFQ’s are due by Wednesday, January 6, 2016 at 4:00 p.m. local time without exceptions.

Please submit 16 bound responses to the address below and one digital response via the email below.

Dr. Valorie Moore, Superintendent
Brookwood School District 167
201 East Glenwood Dyer-Road
Glenwood, Illinois 60425
(708) 758-5190

Bound responses must be enclosed in a sealed envelope (or other sealed container) and marked Request for Qualifications – Architect of Record for Brookwood School District No. 167.” The package should also list the respondent’s name, address, phone number and contact name.

Submittals should be prepared as standard 8-1/2 x 11 letter size and limited to 35 pages, exclusive of required attachments. Adherence to the maximum page criterion is critical; each page side with criteria information will be counted toward the maximum number of pages. Front and back covers, table of contents pages, and tabbed divider pages will not be counted if they do not contain submittal information.



The following is the proposed schedule for the selection of firm(s) to provide architectural services:

January 12, 2016 Committee to review RFQ submissions of architects
1:00 p.m. – 4:00 p.m.

January 13, 2016Committee to review RFQ submissions of architects
9:00 a.m. – 4:00 p.m.

January 25, 2016 6:00 p.m. Special Board of Education Meeting to consider responses from architectural candidates.

January 29, 2016 Successful short-listed and unsuccessful firms’ notifications sent out.

Brookwood Board of Education Interviews with short-listed firms –
Special Board of Education Meeting February 1, 2016 at 6:00 p.m.

Architect Candidate 1 Interview 6:00 p.m. – 6:45 p.m.
Architect Candidate 2 Interview 7:00 p.m. – 7:45 p.m.
Architect Candidate 3 Interview 8:00 p.m. – 8:45 p.m.

9:00 p.m. Closed Session Board of Education

Contract negotiations February 4, 2016 through March 1, 2016
Proposed Board action on architectural agreement at special Board of Education Meeting
March 14, 2016 at 6:00 p.m.

Respondents’ Inquiries and Addenda

Any questions or concerns regarding this RFQ shall be directed in writing only to:

Dr. Valorie Moore
Brookwood School District 167
201 East Glenwood-Dyer Road
Glenwood, Illinois 60425

Any responses to questions, or changes in this RFQ, shall be issued in writing as an addendum. Respondents must acknowledge addenda received as part of their submissions.

Oral and other interpretations or clarification will be without legal effect.

School District Background

Brookwood School District No. 167 is located in Glenwood, Illinois. The district serves 1,221 students for the Glenwood, Lynwood, Chicago Heights and Lansing areas. The school district has four schools with a 95% student attendance rate and aspires to become a Blue Ribbon School District.

General Information, Notifications, and Purpose

  1. Respondents are advised to review all sections of this RFQ carefully, and to follow instructions completely, as failure to make a complete submission as described elsewhere herein may result in rejection of the submittal. Qualifications which depart from or materially alter the terms, requirements, or scope of work defined by this Request will be rejected.
  2. Joint venture and/or cooperative professional teams will not be considered.
  3. All respondents must identify subconsultants (e.g.: Mechanical, Electrical, Plumbing, Structural, etc.) it will utilize to provide services. Subconsultants must provide the same information required of architectural candidates.

General Terms and Conditions

  1. All costs associated with developing or submitting a qualifications statement in response to this Request, or to provide oral or written clarification of its content shall be borne by the respondent. The Board assumes no responsibility for these costs. This RFQ does not commit the Board to pay any costs incurred in preparation or submission of a response or in anticipation of a contract.
  2. This RFQ does not commit the Board to enter into a contract. The Board reserves the right to award one, more than one, or no contract(s) in response to this RFQ. The Board reserves the right to waive informalities and irregularities in the submissions of qualifications received. The Board also reserves the right to terminate this RFQ, and reissue a subsequent solicitation, and/or remedy technical errors in the RFQ process.
  3. The Contract, if awarded, will be awarded to the respondent(s) whose submittal(s) is deemed most advantageous to the Board, as determined by the selection committee, upon approval of the Board, taking into consideration qualifications, ability of professional personnel, past record and experience, performance data on file, willingness to meet time requirements, location, workload of firm, and such other qualifications based factors as the Board may determine in writing are applicable
  4. The Board reserves the right to contact any respondent for clarification, interviews or to negotiate if such is deemed desirable by the Board.
  5. The purpose of this Request for Qualifications is to identify an experienced architectural firm to provide services to the Board.
  6. Requests for site visits and introductory meetings will not be allowed.
  7. All respondents are prohibited from making any contact with district personnel, any individual Board of Education member, Superintendent or any other administrator or employee of the district with regard to the RFQ, other than in the manner and to the person(s) designated herein. The Board reserves the right to disqualify any respondent found to have violated the prohibitions in this paragraph.

General Description of Scope of Services

  1. The selected architectural firm will become part of a project team consisting of members of the School District and community stakeholders to perform services as requested.
  2. The design team may be requested to:
    1. Attend meetings with School District administrative staff as necessary.
    2. Attend Board meetings as requested.
    3. Develop preliminary drafts of the project program project team review and comment.
    4. Consult with the Board on budgetary and funding matters.
    5. Consult with the Board on Project scheduling considerations. Consult with the Board on general concepts of the project scope of work and project needs.
    6. Provide the Board and Superintendent with weekly updates of progress towards projection design, challenges, and completion.
  3. The firm’s services shall conform to the Illinois State School Code and be in accordance with all federal, state and local laws, codes, ordinances, and regulations.
  4. The firm must ensure that it provides a live scan finger print check on a state and federal level background check on its employees working in schools.

Proposal Content

Statement of Interest
Provide a signed statement of qualifications with the name and address of the respondent, expressing interest and capability to perform the work.

Firm Description – Provide the following:

General Liability [$1,000,000/$2,000,000]
Automotive Liability [$1,000,000]
Professional Liability [$2,000,000/$2,000,000]

 Firm Experience and Capabilities

Firm Workload –

Key Personnel & Experience –

Project Approach – Provide a brief discussion of the following:


Contract Negotiations –


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